Virginia Track-and-Trace Guide

Covering medicinal cannabis and the industrial hemp markets

Track-and-trace requirements in Virginia 101

The Virginia Cannabis Control Board oversees the state's cannabis programs

In 2018, Virginia's cannabis legalization progressed with the passing of House Bill 1251, which enabled medical patients to access cannabis with recommendations from registered medical practitioners. Medical marijuana cardholders to purchase licensed cannabis legally in the state.

In 2021, cannabis legalization took a major leap forward, reflecting the will of about 68% of Virginia voters who supported adult-use legalization. The original plan to legalize cannabis by 2024 was expedited through amendments to Senate Bill 1406 and House Bill 2312, advancing the legalization of home cultivation and personal use to July 1, 2021. This legislation authorized the taxation and regulation of marijuana for adults over 21, although retail sales were scheduled to begin in mid-2024, though they have not yet begun.

To oversee the cultivation, production, and sale of cannabis, the Virginia Cannabis Control Authority (VCCA) was established.

Per Virginia Law § 4.1-611. Seed-to-sale tracking system: 

"To ensure that no retail marijuana or retail marijuana products grown or processed by a marijuana establishment are sold or otherwise transferred except as authorized by law, the Board shall develop and maintain a seed-to-sale tracking system that tracks retail marijuana from either the seed or immature plant stage until the retail marijuana or retail marijuana product is sold to a customer at a retail marijuana store."

The new Virginia law mandates tracking and tracing the entire seed-to-sale chain. Cannabis businesses must accurately report to the CCA to avoid sanctions, fines, or license revocation. Before final regulations are set, there are options for a fair and transparent track-and-trace system in Virginia.

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How Flourish Software Can Help

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Make informed decisions with detailed reports and analytics.

Flourish provides a robust set of pre-built reports and dashboards to help you make data-driven decisions including:
INVENTORY CONTROL | HARVEST PROJECTIONS | LAB RESULTS SALES REPORTING | EXPIRING LAB RESULTS | CUSTOMER BALANCE DUE
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Stay compliant with state recording requirements.

Say goodbye to stress and hello to compliant cannabis operations. Our system records and organizes all necessary data including reporting requirements for all pesticides, herbicides, fertilizers, and agricultural chemicals applied to cannabis plants and growing mediums.
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Save time and resources with full inventory tracking.

Flourish is a centralized system to track inventory and supply chain processes, from seed to sale. Automate and streamline tasks such as product tracking, ordering, receiving, and shipping, and get real-time visibility into cannabis and non-cannabis inventory levels and product movements.

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Connect all your systems & increase efficiency.

We've integrated with the industry's best tools including CRM, e-commerce, finance, logistics, and compliance integrations. 

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"Flourish has streamlined our wholesale operations. Our team can effortlessly transfer products from manufacturing to our wholesale website. For our CFO and Inventory Lead, who primarily work within Flourish, the reporting capabilities and product tracking have become significantly more efficient."

Ravon Williams
Major Bloom

Helpful Resources

FAQs

What is Virginia track-and-trace system?

The new Virginia law mandates tracking and tracing the entire seed-to-sale chain. Cannabis businesses must accurately report to the Cannabis Control Authority to avoid sanctions, fines, or license revocation. Before final regulations are set, there are options for a fair and transparent track-and-trace system in Virginia. 

At this time,  Virginia currently does not contract with a third-party track-and-trace system.

How does the track-and-trace system work?

The system uses unique identifiers (UIDs) for plants and packages to track cannabis products from cultivation through to the point of sale. Each entity in the supply chain must report various activities, including planting, harvesting, processing, transferring, and selling cannabis products.

What are the benefits of a track-and-trace system?

The system aims to prevent the diversion of cannabis into the illegal market, ensure product safety and quality, facilitate recall efforts if necessary, and assist in enforcing regulations regarding the legal cannabis market.

What happens if a business fails to comply with Virginia's future track-and-trace requirements?

Non-compliance can result in penalties, including fines, suspension, or revocation of the business's license to operate in the cannabis industry in Virginia.

How does Flourish simplify track-and-trace of cannabis in Virginia?

Flourish offers a comprehensive ERP management software designed for seamless seed-to-sale tracking, facilitating effortless reporting to meet inspection requirements. We also feature advanced inventory management, powerful analytics capabilities, and top-notch API integrations for optimal performance.

Our Customers Who Flourish in Virginia

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New River Extractions VA

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