How to Purchase BioTrack Digital Inventory Tags in New York

What You Need to Know About Digital Inventory Tags in New York with BioTrack

If you’re a licensed cannabis operator in New York, digital inventory tags are key to compliance in the state's seed-to-sale tracking system.

The Office of Cannabis Management (OCM), through its official partner BioTrack, requires licensed operators to purchase and manage unique digital identifiers for plants, batches, conversions, and more.

This blog will walk you through:

• What digital inventory tags are and why they matter

• Who needs to buy them (and who doesn’t)

• How much they cost

• Step-by-step instructions for purchasing tags

• Real-world examples for cultivators, processors, and retailers

• FAQs about New York digital tags

BioTrack Digital Inventory Tag Overview

What Are Digital Inventory Tags?

Digital tags are unique 16-digit identifiers used to trace cannabis plants and products from seed to sale. These tags are essential for maintaining transparency and compliance within New York's regulatory framework.

Each tag is tied to your organization’s Unique Business Identifier (UBI) and is used to perform key actions within BioTrack’s seed-to-sale API, including:

• Planting and propagation

• Harvesting and curing

• Conversions (e.g., flower to pre-rolls or extract)

• Sublotting inventory (breaking down batches)

• Creating QA samples

Who Is Required to Purchase Digital Tags?

• Cultivators, processors, AU distributors,  and microbusinesses must purchase digital tags.
• Standalone retailers are exempt from purchasing digital tags.

Free Digital Tags Allotment

Each license type is given a free allotment of digital inventory tags:

• • 2,500 tags for each licensed Cultivator
  • 750 tags for each licensed Processor
  • 750 tags for each licensed Microbusiness
  • 750 tags for each licensed Distributor
  • 3,250 tags for each Registered Organization (RO)

Cost of Digital Tags

• • $0.10 per tag

  • Digital tags are available for purchase in blocks of:

    • 1,000

• • • 5,000

    • 10,000

How to Buy Digital Tags in New York

Purchasing tags is quick and straightforward. Here's how to do it:

1. Visit the Digital Tag portal: https://tags.ny.biotr.ac

2. Log in using your UBI credentials.

3. If you manage multiple licenses, select the appropriate UBI from the dropdown.

4. Click the “+ Purchase Tags” button on the top right.

5. Choose how many tags you want to purchase.

6. Enter your payment information and confirm.

7. Once approved, tags will be available in your account for use.

Need more help? Read BioTrack's Purchasing Digital Tags Help Doc.

Real-World Use Cases

Cultivator Example: Growing Lemon Haze

You’re planting 150 plants of Lemon Haze. Here’s how the tags add up:

• 150 tags to start your grow = $15.00

• After harvest, you create dry flower, trim, and waste.

  • 3 tags = $0.30

• You sublot for a processor order:

  • 1 tag for 1,500g of flower

  • 1 tag for 700g of trim

  • $0.20

Total cost for this grow cycle: $15.50

Processor Example: Pre-Rolls and Edibles Production

You’ve received:

• 1,500g of flower

• 700g of trim

You use:

• 1,500g of flower → 1,200 pre-rolls = 1 tag ($0.10)

• 10 pre-rolls → QA sample = 1 tag ($0.10)

• You sublot the remaining 1,190 into 24 cases = 24 tags ($2.40)

Tip: You can use one tag across multiple cases if desired. For example, if you're shipping 5 cases to a retailer, you only need one tag representing the split from the parent batch.

You also use:

• 700g of trim → extract → 60g of concentrate = 1 tag ($0.10)

• That 60g makes 600 edible packs = 1 tag ($0.10)

• QA sample of 5 packs = 1 tag ($0.10)

• Sublot the rest into 12 cases = 12 tags ($1.20)

Total tag cost: $4.10

Frequently Asked Questions (FAQ)

Q: Do I need tags for waste or destroyed product?

A: No. Waste disposal does not require new digital tags.

Q: Can I print the digital tags?

A: Yes. Digital tags can be printed.

Q: I forgot my password—how do I reset it?

A: Go to https://tags.ny.biotr.ac and click “Forgot your password?” You’ll receive an email to reset your credentials. 

Note: Any time you reset your password, it will also update the password Flourish Software uses to connect to BioTrack. You must refresh it in your Flourish settings to maintain the connection.

Q:  How do I add a new user to my license?

A: Follow the instructions below:

1. Log into the portal

2. Click on your Licensee Name

3. Go to the User tab and click Add User

4. Enter the new user's email

5. They’ll receive a confirmation email to verify access

Q: Do I need to purchase more tags before I run out?

A:  Yes. The seed-to-sale API will not allow workflows to proceed (e.g., planting, conversions) unless your account has enough tags available. If you have more plants and packages active in Flourish than your free allotment, you must purchase more virtual tags from BioTrack before turning on the integration. 

Q: Can I loan tags to another company?

A: No, digital tags are specific to the UBI.

Q: Is Flourish Software a Third-Party Seed-to-Sale Software Integrator to BioTrack's STS?

A: Yes, with over 100 New York cannabis operators as part of the Flourish Fam, We Sure Are. 

Final Thoughts on Digital Inventory Tags from BioTrack

Navigating New York’s digital tag requirements is crucial to staying compliant and running smoothly. Whether you're cultivating top-shelf flower, manufacturing concentrates, or managing finished goods, Biotrack's digital tags are the invisible infrastructure powering your legal cannabis operations.

Albeit, it's their way of generating additional revenue, just saying what we're all thinking.

Still looking for your seed-to-sale software for BioTrack's STS? Schedule a Demo Today.